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1. General Overview of Contest.
Beginning March 26, 2013, contestants will be able to submit photos of themselves via email, mail or drop off in the iconic pose of the Greek Runner Pheidippides. Begiining April 22nd, we will randomly select 5 entries per week day concluding May 3rd. Those 50 people will participate in the 2013 Torch Relay, taking place Thursday, May 23rd from 9am-3pm. Winners will be contacted by phone and/or email. Runners under the age of 18 will require a parent or guardian to submit on their behalf. Contestants will be required to run/walk/roll a maximum of 1.5km. (subject to compliance with these contest rules).
2. No Purchase Necessary. How to enter.
To participate in the Contest, you must enter your photo at [email protected] along with your full name, phone number and age.
All content must be suitable for public viewing as determined in the sole discretion of Sponsor and/or its agent. Photos must not be offensive, defamatory, invasive of publicity rights or privacy rights of any person (living or deceased), or otherwise infringe upon any person's personal or proprietary rights.
Any submission may be disclosed to law enforcement in the sole discretion of Sponsor and/or its agent.
Otherwise comply with these Contest Rules.
Only photos that are deemed appropriate and compliant will be officially considered Qualifying Submissions and posted by Sponsor and/or its agent on the Ottawa Marathon website, Facebook site and/or twitter site. Photos that are deemed by Sponsor and/or its agent to be inappropriate and/or non-compliant will not be considered Qualifying Submissions, will not be posted by Sponsor or its agent, and will not be entered in this Contest. Sponsor and/or its agent reserve the right in their sole discretion to suspend or disable any inappropriate and/or non-compliant Contest submission.
All men and women who are resident of Canada and who are over the age of 18 (as of the date of Contest entry) are eligible to enter the Contest, except employees, representatives and agents of Run Ottawa ("Sponsor"), its affiliates and their advertising and marketing agencies, and persons domiciled with any of the above.
To participate in the Torch Relay, participants must be present within the City of Ottawa between the hours of 8am and 3pm on Thursday, May 23rd.
Submissions for anyone under the age of 18, must be submitted by a parent or guardian with full contact information included.
4. Contest period.
In order to be a Qualifying Submission, your photo and contact information must be submitted between 12:01 am March 26, 2013 and 11:59 pm May 2nd, 2013. All times in these Rules refer to EST. Limit one (1) entry per person.
5. Review of Qualifying Submission.
Any photo selected to participate in the Torch Relay is subject to review to confirm that the photo is indeed a Qualifying Submission and otherwise complies with the Contest Rules. If any such submission is found not to meet the requirements of a Qualifying Submission or otherwise is not in compliance with these Rules, that submission shall be disqualified and another submission may be selected to receive the prize.
One (1) entry into the 2013 Torch Relay on Thursday, May 23rd between 8:30am-3pm.
Participant’s time and location will be determined one week prior to that date and will be communicated to them via email and/or phone. Participants will be required to be available that day and will be responsible for their own return transportation to a pre-determined location along the Torch Relay route.
7. General terms.
Any person selected to participate will be contacted via either telephone or e-mail using the contact information provided by the entrant on the original submission. It is important to provide contact information. All entrants selected to win must also otherwise comply with the Contest Rules in order to be confirmed a winner and receive the opportunity to participate.
To be confirmed a participant, each selected entrant is required to sign and return within the time indicated to them: (1) a Release Acknowledgement Form, which includes a standard declaration of compliance with the Contest Rules and a release (including publicity release and waiver of moral rights); and (2) any other document specified under these Contest Rules. If a document is not completed, signed and returned within the time specified, or if a selected entrant cannot be contacted or has not responded within one week of the date when contact was first attempted, or if a selected entrant does not comply with the Contest Rules, the selected entrant is disqualified and will not be allowed to participate. Another participant may be selected to substitute in accordance with the rules.
8. Ownership and licensing of submissions.
(a) By entering a photo into the Contest: (i) entrants grant to the Sponsor an irrevocable, non-exclusive, paid-up, worldwide license to reproduce, translate, communicate, distribute, edit, adapt, copy and otherwise use all or any part of the photo for any purpose relating to the Contest or any other advertising or promotion of the Tamarack Ottawa Race Weekend, and (ii) entrants waive their moral rights, if any, in and to their photo in favour of the Sponsor.
(b) For all photos submitted into the Contest, entrant must at the time of entry into the Contest either: (i) be the sole owner of all right, title and interest (including copyright and moral rights) in and to the photo and all things depicted in the photo , or (ii) if the photo contains any trade-marks, copyrighted material or other property owned by a third party, have verifiable express permission of the third party to use such material in accordance with these Contest Rules.
(c) If any person other than the entrant appears in the submitted photo, then the entrant must, upon request, provide to the Sponsor a signed consent and release from that person.
(d) All copies of the photos and related entry materials that are sent to the Sponsor become the property of the Sponsor and will not be returned or acknowledged.
By entering this Contest, each entrant agrees to be bound by these Contest Rules and the decisions of the Sponsor, which are final and binding on all entrants and may not be challenged in any way. The Sponsor reserves the right to disqualify any submission or entrant that (1) contains or has supplied untruthful, incomplete, inaccurate, inappropriate or misleading information or information/material that is otherwise non-compliant with the Contest Rules; or (2) is attempting to undermine the legitimate operation of the Contest or is otherwise engaging in unfair, inappropriate or objectionable practices. The Sponsor reserves the right in its sole discretion to disclose any entries (including photos) to law enforcement. Entrants agree not to (1) submit any material that is invasive of privacy rights, or which violates or infringes upon the rights of any third party, including trade-mark, copyright, privacy and publicity/personality rights; or (2) upload any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or other equipment.
By entering this Contest, each entrant agrees and acknowledges that the Sponsor, and each of its affiliates, divisions, subsidiaries and advertising and promotions agencies, and each of their respective employees, officers, shareholders, representatives, directors and agents (collectively "Releasees") are not responsible for and shall not be liable for: (i) late, lost, delayed, misdirected, mutilated, incomplete, unreadable, inaccurate, garbled or unintelligible submissions; (ii) any notification that is lost or not received by an entrant selected to win a prize; (iii) any injury or other damage to person or property of any kind or any other liability, which may be related to the Contest or a prize; (iv) any inability to participate in the Contest due to any technical or other failure; and (v) any errors associated with determining the most number of viewings or votes.
Submissions shall be deemed to be submitted by the authorized account holder of the e-mail address associated with the entry. "Authorized account holder" of an e-mail address shall mean the natural person who is assigned to an e-mail address by an Internet access provider, on-line service provider, or other organization responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address.
The Sponsor reserves the right to use the following in association with the Qualifying Submission, without compensation, in any advertising and publicity, including in relation to the Contest or Run Ottawa, in any media throughout the world (including www.runottawa.ca) in perpetuity: (1) the name and city of residence of any entrant in the Contest and (and/or photograph of any entrant selected to win a prize.
The Sponsor reserves the right to cancel, terminate or suspend the Contest and to amend the Contest without prior notice at any time and for any reason. The Contest is subject to all relevant laws. No communication or correspondence will be exchanged with entrants except with those selected as eligible to win a prize or in Sponsor's sole discretion.
Entries can be emailed to [email protected]
Or mailed or dropped off at
Run Ottawa Office
5450 Canotek Rd. unit 45
Ottawa On., K1J 9G2